At SafeStaff Limited, trading as The Safety System (hereinafter referred to as “we”, “our”, or “us”), your privacy holds paramount importance. This Privacy Policy is designed in compliance with the Privacy Act 2020 and explicates your rights concerning the personal data we collect. We urge you to peruse this policy for a comprehensive understanding.
We may intermittently amend this Privacy Policy by uploading an updated version on our website (the Website). Your sustained use of the Website or our products and services denotes your acceptance of any amendments. This Privacy Policy elucidates:
– The methodologies of personal information collection
– The variety of personal information we collect
– The modalities of using and sharing your personal information
– Our deployment of cookies and log files
– Accountability regarding personal information gathered through linked third-party websites
– The avenues to access/modify your personal information
– The duration of personal information retention
– Our strategies to safeguard personal information and data
– Legal rights concerning managing your privacy
– Contact avenues for further enquiries
**Methodologies of Personal Information Collection**
We accrue personal information about you through the following conduits:
– When you, or a representative, enrol for a course or membership
– When you, or a representative, purchase a product or service from us
– When you, or a representative, update your information on any of our websites
– When you, or a representative, interact with us
– When we furnish information or services to you or when your information is captured during the service provision
– When employees, learners, and visiting guests are recorded by our security cameras in specified areas such as the reception and car park.
**Variety of Personal Information We Collect**
We may accrue personal information and data from diverse sources including:
– Our customer’s health and safety protocols and practices (inclusive of data regarding health and safety incidents, hazard identification, and training)
– Third-party data in connection with our services, sourced from WorkSafe New Zealand, Inland Revenue, Credit Reporting Agencies, New Zealand Qualifications Authority
– Data analytics concerning our customer’s use of our services
– Traffic and visitor data, analytics concerning the use of our websites and other online facets of our services.
We collect personal information you provide or authorise others to provide (this may encompass your name, date of birth, email address, home address, emergency contact, photograph, identification, citizenship, residency details, educational history, disability information, and employer details). We may also retain a record of communications with you, information obtained while providing products and/or services to you, and any information you acquire from us.
Payments made through the Website are directed to a secure payment processing portal for credit card or direct bank transfer payments. We do not collect or store your payment information but may collect and store transaction data and invoicing details.
Should you opt not to provide your personal information, we may be unable to offer you access to some or all of our services.
**Modalities of Using and Sharing Your Personal Information:**
By accessing or utilizing our services, the Website, or by providing information to us, you consent to:
– Our collection of personal information and data in alignment with this policy
– The onward transfer, processing, collection, use, disclosure, retention, and storage of information and data as elucidated in this policy
We employ your personal information for various purposes:
– To furnish you with courses, products, and services you have registered for or purchased from us
– To address your inquiries
– To abide by pertinent laws and regulations
– For specific purposes which we will notify you of at the time your personal information is collected
– For our administrative purposes (including debt recovery, if relevant)
– To address legitimate safety and security concerns.
We may divulge information about you (including your identity):
– To our service providers and other third parties, as reasonably required, to offer you courses, products, services, or the information you have requested. We may also store personal data for business or administrative purposes (which may include verifying your compliance with any applicable terms)
– To publish client’s health and safety ratings and assessments on the The safety System website for access by companies utilising the The safety System prequalification tool
– With our affiliates and related entities
– With our professional agents when required
– With any individual you authorise us to disclose information to
– Upon written request to government agencies
– If mandated during legal proceedings or other investigations.
**Our Deployment of Cookies**
We may deploy “cookies” and collect session data to offer you access to tailored information and services. A cookie is a small data file transmitted by the Website to your browser, which may store it on your system for later retrieval by the Website.
Cookies document information about your online preferences, aiding us in customising what you see to your interests. Users have the option (via their browser settings) to accept all cookies, be notified when a cookie is issued, deleted, or to decline all cookies.
Information provided by cookies and session data can aid us in analysing the profile of the Website’s visitors and contribute to a better user experience.
**Accountability Regarding Personal Information Gathered Through Linked Third-Party Websites**
The Website, news updates, or other communications may contain links to third-party websites. Unless explicitly stated, these websites have not been developed or controlled by SafeStaff Limited. They are provided for your convenience and do not imply endorsement, approval, or agreement with the privacy practices of the third-party websites linked to. We encourage you
to be vigilant when leaving our website and to read the privacy statements of each website you visit.
More details about our website, and the terms of use, can be found on the ‘Terms and Conditions’ page on the Website.
**Avenues to Access/Modify Your Personal Information**
You may provide and update any personal preferences regarding our courses, products, or services through the ‘My Safe Staff’ page on the Website, which may be utilised to offer you information we believe may interest you.
To access, request a copy, or request a correction to the personal information held by us, please contact our privacy officer at privacy@thesafetysystem.co.nz, and we will comply with any request to the extent mandated under applicable law:
– If you wish to access or modify your personal information, we may ask for additional information to confirm your identity and for security purposes, particularly before disclosing personal information to you.
– If you request a copy of your personal information, we will provide you with a copy of the personal information we hold.
– If you request a correction and we agree that your personal information needs correcting, an amended record of your personal information will be provided.
– If you request the removal of your personal information from our systems, we will delete it, noting that this will impact our ability to offer products and services to you in the future, and that this removal only pertains to personal information, not activities you have undertaken with us in the past.
Access, amendment, and removal of personal information are subject to legal and other permissible considerations, we will make every reasonable effort to respond to your request promptly or inform you if we require further information in order to fulfil your request.
**Duration of Personal Information Retention**
We will retain your personal information only as long as necessary for utilisation in connection with the purpose for which it was collected.
**Strategies to Safeguard Personal Information and Data**
We commit to ensuring that your personal information is managed, stored and transferred in compliance with applicable law to protect your privacy rights and interests. To this end:
– Where we transfer your personal information to third parties who assist in providing our products and services, we obtain contractual commitments from them to protect your personal information; or
– Where we receive requests for information from law enforcement or regulators, we validate these requests before any personal information is disclosed; and
– We implement other appropriate safeguards as determined by applicable law.
Information may be hosted internally or by third party cloud services, and as a result, personal information and data may be processed and stored outside New Zealand. By providing personal information, Employees, Learners, and Clients acknowledge that some third-party service providers may be in countries which do not have the same level of privacy laws as New Zealand and they consent to the transfer of personal information in these circumstances.
You have a right to contact us for more information about the safeguards we have in place (including a copy of relevant data protection measures within contractual commitments) to ensure the adequate protection of your personal information when this is transferred as mentioned above.
**Legal Rights Concerning Managing Your Privacy**
We are dedicated to safeguarding the security of your personal information and take all reasonable precautions to protect it from Privacy Breaches, namely:
– Unauthorised or accidental access, disclosure, alteration, loss, destruction of your personal information; and
– Actions which prevent us from accessing your personal information on a temporary or permanent basis.
In the event that your personal information is subjected to a privacy breach which causes or is likely to cause serious harm, we will notify you and the Privacy Commissioner in accordance with our obligations under the Privacy Act 2020.
**Amendments to this Privacy Policy**
Occasionally, it may be necessary to refresh or revise this Privacy Policy. The Privacy Policy was last updated in October 2023. We reserve the right to change or replace this Privacy Policy at any time.
**Contact Avenues for Further Enquiries**
Should you have any queries about this Privacy Policy or the personal information we have collected, please contact our Privacy Officer at: thesafetysystem@safestaff.co.nz
Postal Address: The Lightning Hub, 193 – 195 The Strand Whakatane
Email Address: thesafetysystem@safestaff.co.nz
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